Know who is at the door.
Guest lists, seating and QR check-in for your event.
Check-in keeps working when the network drops, once the list is on the phone.
Free for up to 50 guests, with email passes.
How it works
Build the list.
Add guests yourself, import an Excel or CSV file, or share a sign-up link. Guests RSVP on their phone and get a QR pass.
Seat them and send the passes.
Draw the hall, put tables in it and drag guests onto them. Passes go out by email, or by WhatsApp and SMS with paid capacity.
Check them in.
Ushers open a link on their own phones and scan. The screen shows the guest’s name and table.
One list, however it grows.
You can type guests in, import a spreadsheet and match its columns, or put a sign-up link on the flyer. The sign-up page shows how many spots are left and closes at the limit you set. A guest signing up with family picks a party size, and a party of four takes four seats.
On the pass page the guest sees their QR code and their table, can add the event to their calendar, and can cancel. A guest who has already checked in can no longer cancel.
- Give a relative a link and a code and they fill their own tables, up to a deadline you choose. They see only their own tables and names.
- Search, filter and export the whole list to CSV or Excel when the caterer asks.
A seating plan drawn to the room.
Enter the hall’s width and depth and the plan is drawn to that size. Drag tables in, then drag guests from the unseated list onto them. A table with 10 seats refuses an eleventh guest. A family of four takes four of the seats.
Print the plan, or save it as a PDF, for the hall manager.
Fast at the gate, and fine when the signal is not.
Make one link and PIN for each gate. Ushers open the link on their own phone, enter the PIN and scan. No app to install. The screen shows the name and the table. Or they search by name for the guest who forgot the pass.
- Before doors open the guest list downloads to the phone.
- With no signal, check-ins stay on the phone and sync when the signal returns.
- If two ushers scan the same pass, the second sees that the guest is already in, and when.
- If that happens while offline, the phone that syncs shows which guests were already in, and the activity log records it.
- A family can arrive in parts on one pass, and the count follows them in.
Passes and reminders where guests will see them.
- Guests choose WhatsApp or SMS when they sign up, or you record their agreement when you add them.
- Each guest gets a message on the channel they agreed to, and an email whenever there is an address.
- If a number is not on WhatsApp, the message goes by SMS instead, when the guest also agreed to SMS and the event has messages left.
- Set reminders for a week before, the day before and the morning of the event.
- Before you send passes in bulk, you see how many messages it is and what they cost, and nothing goes out until you confirm. Passes to guests who sign up themselves, and reminders you switch on, go out on their own.
- The guest list shows where each pass has got to.
- Guests can stop WhatsApp or SMS at any time: reply STOP on WhatsApp, or use the link on their pass page. A stop applies to every event, and queued messages to that number are dropped.
Email passes are free. WhatsApp and SMS messages come with paid capacity: 3 messages per person.
See the room filling up.
While the event runs, one screen shows registered, checked in, still to arrive and seated. Each table shows how many of its guests have arrived. A chart shows arrivals in five-minute steps, in the event’s own time zone. If you gave guests categories, you see arrivals per category.
The numbers refresh every 15 seconds, and you can pause them. Lose signal and the last numbers stay on screen.
Let the team in without handing over the keys.
Invite people by email as a co-planner or a viewer. An invite works only for the email it was sent to, and it expires after 7 days.
| Role | Can |
|---|---|
| Viewer | See names, seating, attendance and analytics, and nothing else. Phone numbers, emails and export only if the owner allows it. |
| Co-planner | Add, edit and remove guests, edit seating, check people in, send messages and export. |
| Owner | Everything a co-planner can do. Only the owner deletes the event, manages the team and the gate links, manages billing, or deletes all guest data. |
Every change is recorded in an activity log with who made it.
FAQ
Do guests or ushers need an app?
No. Passes and the check-in screen open in the phone’s browser. Ushers get a link and a PIN.
What if the network is bad at the venue?
Ushers open their link once before doors open, while there is signal. After that check-in works with no connection and syncs when the signal returns.
What if two ushers scan the same person?
The second is told the guest is already in, and when.
Can my family add their own guests?
Yes, as table hosts, limited to the tables you give them.
Do WhatsApp and SMS cost extra?
Email is free. WhatsApp and SMS messages come with paid capacity, 3 per person, and before you send passes in bulk you see the cost.
Who can see my guests’ phone numbers?
You and your co-planners. Viewers cannot, unless you allow it.
Can a guest cancel?
Yes, from their pass page, until they have checked in.
What happens to guest details after the event?
Nothing is deleted automatically. After the event you are asked whether to keep or delete the guest list, and guests can delete their own details.